Aviation ground support & tool tracking software

By the numbers

Missing tools, expired calibrations and unplanned GSE downtime create safety risks and operational delays. The numbers make a clear case for digital tracking.

One platform

Stop juggling spreadsheets, paper calibration logs and disconnected systems. MapTrack connects tool accountability, calibration tracking and usage-based maintenance into a single platform built for hangars, ramps and MRO workshops.

Frequently asked questions

Common questions from aviation and MRO teams.

What is aviation asset tracking software?

Aviation asset tracking software is a platform that helps airlines, MRO facilities, ground handling companies and aviation maintenance teams track, manage and maintain their tools, ground support equipment (GSE) and calibrated instruments across hangars, ramps and workshops. It replaces spreadsheets, paper calibration logs and disconnected systems with a single source of truth for where assets are, who has them, what their calibration status is and when they're due for service. MapTrack combines asset tracking (QR codes, barcodes and GPS), calibration management, pre-start inspections, maintenance scheduling and work orders, and reporting, all on mobile in the hangar or on the ramp.

Can MapTrack track calibration due dates across our tool fleet?

Yes. MapTrack stores calibration certificates, due dates and calibration history against each tool or instrument. Overdue and upcoming calibration alerts ensure nothing slips through. You can filter your entire fleet by calibration status - current, due soon or overdue, and generate reports for regulatory audits. When a tool reaches its calibration due date, it can be flagged as out-of-service until re-calibrated, preventing use of non-compliant instruments on aircraft.

How does MapTrack help with FOD prevention?

Foreign Object Debris (FOD) is a critical safety risk in aviation maintenance. MapTrack supports tool accountability by tracking every tool checked out to a job, bay or aircraft. After maintenance, teams can run a tool reconciliation scan to verify every tool is accounted for before the aircraft is signed off. Missing tools are immediately flagged so the team can locate them before the aircraft returns to service. This systematic approach to tool control directly supports FOD prevention programmes.

Does MapTrack work for ground support equipment (GSE)?

Yes. MapTrack supports mixed asset types in a single platform. Track GSE - ground power units, tugs, belt loaders, pushback tractors, passenger stairs and more - alongside hand tools, calibrated instruments and test equipment. GSE can be tracked with QR labels, GPS devices or OEM telematics data where available. All asset types live in the same system alongside their maintenance history, inspection records and assignments.

Can we trigger GSE servicing from hours rather than the calendar?

Yes. Meter-based maintenance triggers (runtime hours, engine hours, cycle counts) drive work orders in MapTrack. Where you have telematics integrations (Teletrac Navman, Geotab and others), meter data feeds in automatically so you're servicing GSE based on real usage. Not just arbitrary calendar dates. Manual meter readings are also supported where telematics is not present. This ensures high-utilisation equipment gets serviced on time while low-utilisation units aren't over-serviced.

What MRO compliance requirements does MapTrack help with?

MapTrack helps MRO teams meet compliance obligations by keeping calibration certificates, inspection records and maintenance evidence attached to each asset. This includes calibration tracking for precision tools and test equipment, pre-use inspection records for GSE and ground equipment, maintenance and service history for regulatory audits, and tool control records for FOD prevention. All evidence is searchable and exportable for CASA, EASA or customer audits. Failed inspection items can automatically trigger work orders so defects are tracked from identification through to rectification.

How do we manage tools across multiple hangars or locations?

MapTrack gives you a single register across all hangars, ramps, workshops and outstations. Each location can have its own asset view with RBAC (role-based access control) so teams see what's relevant to them. You can transfer tools between locations with a full audit trail, run stocktakes by hangar or location, and see which location holds which calibrated instruments at any time. This is critical for MRO operators running across multiple bases or for airlines managing GSE pools across terminals.

Is regional hosting available for aviation data?

Yes. MapTrack runs on AWS with regional options (Australia, Europe, US) for data residency. Australian aviation operators can keep their data hosted in Australia. SSO and RBAC are available for larger organisations with enterprise security requirements.

How does MapTrack pricing work for aviation teams?

MapTrack uses per-asset pricing with unlimited users included. Not per-seat licensing. You can give access to every technician, engineer, ramp crew member, GSE operator and admin without your costs growing as the team does. This is a significant advantage in aviation where teams span maintenance, ground handling, engineering and management. Pricing scales with the number of assets you track, not the size of your team.

How long does it take to get an aviation team set up on MapTrack?

Most aviation teams are running on MapTrack within one to two weeks. The typical approach is to start with one asset class or one hangar : import or scan in assets, set up your first workflows (usually calibration tracking or tool control), and roll out to maintenance crews. MapTrack's onboarding team supports you through setup and training at no additional cost. For larger rollouts across multiple bases or MRO facilities, a phased approach works well: get adoption solid on one workflow, then expand to more asset types and locations.