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MapTrack

Aviation

Aviation GSE & MRO tool tracking software Know which tools came back airside before close of day

Track tools, GSE and equipment across hangars, ramps and MRO facilities. Calibration tracking, compliance registers and maintenance in one platform, so you know what's calibrated, who has what and what's flight-ready.

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G2 rating 4.9 out of 5
Capterra rating 5.0 out of 5GetApp rating 5.0 out of 5Software Advice rating 5.0 out of 5
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600,000+ assets tracked since 2012 · Unlimited users, per-asset pricing · Sydney, primary application hosting

Illustrative site: a ground power unit on its stand at an airport, with MapTrack open on a laptop and a phone beside it.
Test and tag
MapTrack maintenance schedules: the Test and Tag schedule with its compliance bar.
QR labelExample: scan to open its record
Battery GPS trackerExample: MapTrack Telematics
Test and tag
MapTrack maintenance schedules: the Test and Tag schedule with its compliance bar.
QR labelExample: scan to open its record
Battery GPS trackerExample: MapTrack Telematics
Illustrative site
Test and tag
MapTrack maintenance schedules: the Test and Tag schedule with its compliance bar.
QR labelExample: scan to open its record
Battery GPS trackerExample: MapTrack Telematics

Asset tracking software for aviation helps MRO organisations and ground handlers control calibrated tools, test instruments and ground support equipment from one auditable register. MapTrack combines QR scanning and tool reconciliation with offline mobile inspections in hangars and at outstations, calibration certificate tracking, meter-based servicing, Sydney application hosting, SSO and RBAC. Aviation teams use it to pass CASR Part 145 tool-control audits, prevent foreign object debris through post-task scans, and stop ground support unavailability driving aircraft-on-ground events.

Key takeaways

  • Doc Palmer’s maintenance planning research puts typical wrench time at 35% of a technician’s day, and shows proper planning and scheduling lifting it to 55%.
  • CASR Part 145 maintenance organisations must keep calibration certificates and tool control records auditable; CASA expects evidence linked to each instrument.
  • Foreign Object Debris prevention relies on tool reconciliation after every task; bulk QR scans verify every wrench is accounted for before aircraft release.
  • Track running hours and service dates for GPUs, tugs and belt loaders.
  • Offline mobile capture lets MRO technicians complete pre-use inspections inside hangars, on remote ramps and at outstations with no reliable signal.
  • MapTrack's primary database and application hosting are in Sydney; SSO and RBAC support multi-base enterprise rollouts.
Jarrod Milford

Jarrod Milford

Co-Founder & Commercial Director

Published 15 February 2026Updated 17 April 2026

Trusted by construction, mining and field service teams

Saunders InternationalMineral ResourcesSupagasHacer GroupMetro TunnelUltrabuilt
G2 rating 4.9 out of 5
Capterra rating 5.0 out of 5GetApp rating 5.0 out of 5Software Advice rating 5.0 out of 5
15 reviews on G2 · the same 17 reviews on Capterra, GetApp and Software AdviceCapterra Best Value 2026 badgeCapterra Best Ease of Use 2026 badgeAll MapTrack reviews

What we track

Every asset type across your aviation operation

MapTrack is built for the full mix of assets that move across your hangars, ramp areas, MRO workshops and outstations - from calibrated hand tools to heavy ground support equipment.

  • Ground power units (GPU) & start carts
  • Tugs, tractors & towbars
  • Belt loaders & cargo loaders
  • Passenger stairs & boarding bridges
  • Pushback & tow equipment
  • Tools & tool kits (calibrated)
  • Test equipment & avionics gear
  • Ladders & access equipment
  • Light fleet & vehicles
  • Ground service equipment (GSE)
  • De-icing & fluid equipment
  • Spare parts & inventory

What you run, and how MapTrack tracks it

Contractor hand and power tools
QR label
Tool cabinets and kit bags
QR label
Tugs, belt loaders and ground power units
QR label and hardwired GPS tracker
Ventilators, defibrillators and battery packs
QR label and Bluetooth tag
Test sets and torque tools
QR label

The challenge

The costs of poorly managed aviation tools and GSE

Aviation assets don't sit still. Tools move between hangars and bays, calibrated instruments expire on different cycles, GSE wears out based on hours not dates, and a single unaccounted-for tool can ground an aircraft or create a FOD hazard.

Commercial aircraft parked at the gate with ground service equipment positioned for turnaround operations

Tools and GSE move between hangars with no tracking

Torque wrenches, calibrated instruments and GSE get borrowed between bays or moved to another hangar without a record. Without a clear chain of custody, tools go missing, shifts start short-kitted and replacements get ordered unnecessarily.

Calibration due dates missed across the tool fleet

Hundreds of calibrated tools and test instruments each with their own calibration cycle. Spreadsheets can't keep up. A missed calibration means work completed with a non-compliant tool - a serious regulatory and safety risk that can ground aircraft.

FOD risk when tools aren't accounted for after maintenance

Foreign Object Debris is one of the most serious safety hazards in aviation. If tools aren't reconciled after every maintenance task, a forgotten wrench or socket can cause catastrophic damage. Manual tool counts are slow and error-prone.

GSE servicing driven by hours. Not the calendar

Ground power units, tugs and belt loaders need servicing based on runtime hours and usage cycles. Not arbitrary monthly reminders. Missing service intervals leads to unplanned breakdowns on the ramp that delay flights and cascade across the schedule.

Multi-location operations need consistent visibility

Tools and GSE spread across hangars, ramp locations, outstations and MRO workshops with no single view. Each base runs its own spreadsheet or paper system. Leadership can't see the full picture without manual consolidation that's always out of date.

Use cases

How aviation teams use MapTrack

Daily and monthly audits that actually get done

Walk the tool cabinet or the equipment room and scan what's there. Anything not scanned stays on the list as missing, and each audit records who did it and when.

Audits
MapTrack audit Workshop tool stocktake - September, assigned to Mike Chen and marked Complete. Tabs show 1 unscanned, 10 scanned, 1 discovered, 0 missing and 0 skipped; the scanned list starts with an extension reel, a fire extinguisher, a hydraulic road breaker and a cordless drill; the progress bar reads 11 of 12 assets.

See what a stocktake scanned, discovered and missed

A completed workshop stocktake. Ten listed assets were scanned and one asset that was not on the list was discovered, so progress reads 11 of 12. One asset is still unscanned and none are marked missing.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured in a demonstration workspace on the audit’s Overview tab with the Scanned tab open; its activity log continues below the crop.

Pre-starts and servicing on the GSE

Operators do the tug, belt loader or ground power unit pre-start on their phone, with a note and photo on any failed check. Servicing falls due on run hours or the calendar.

Pre-start inspections
MapTrack Light Vehicle Daily Prestart on a phone, 5 of 25 answered: Yes selected for fit for work and free of fatigue and for holding the required licence, No Fault selected for tyres and spare from No Fault, Fault Present, Adjustment Carried Out and Not Applicable, the lights and indicators check next, and a Submit button.

Run a vehicle pre-start on a phone

A daily pre-start for a ute, part-way through. Driver checks such as fitness for work and licence take one tap, and each vehicle check records No Fault, Fault Present, Adjustment Carried Out or Not Applicable.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured at a 430 x 932 phone viewport in a demonstration workspace and shown in a phone frame; the form was closed without submitting.

By the numbers

The real cost of poor asset control in aviation

Missing tools, expired calibrations and unplanned GSE downtime create safety risks and operational delays. The numbers make a clear case for digital tracking.

35%

typical wrench time: the share of a maintenance technician’s day on hands-on work, with the rest lost to travel, parts, paperwork and searching

Doc Palmer, Plant Services, 4 March 2019

55%

wrench time reached with proper maintenance planning and scheduling, up from a typical 35%

Doc Palmer, Plant Services, 4 March 2019

30–40%

savings opportunity that a functioning predictive maintenance programme opens up against a reactive-heavy operation

US Department of Energy, O&M Best Practices Guide, Release 3.0 (2010), p. 5.4

One platform

Tool control, calibration and maintenance in one system

Stop juggling spreadsheets, paper calibration logs and disconnected systems. MapTrack connects tool accountability, calibration tracking and usage-based maintenance into a single platform built for hangars, ramps and MRO workshops.

Aircraft passenger boarding stairs and ground service vehicles parked on the apron at an airport

Tool & GSE accountability

Assign tools and GSE to technicians, bays, aircraft or hangars. Check-in and check-out on mobile. Run tool reconciliation after every job so nothing is left behind. Know what's where and who had it last without clipboards.

Explore tool & GSE accountability

Calibration & compliance

Track calibration due dates, certificates and inspection records on every tool and instrument. Overdue alerts prevent non-compliant tools from being used. One place for all compliance evidence, ready for CASA or customer audits.

Explore calibration & compliance

Maintenance & servicing

Meter-based triggers (runtime hours, cycles) drive GSE work orders. Pre-start inspections on mobile flag defects before they cause ramp delays. Full service history on every asset - tools, GSE and vehicles.

Explore maintenance & servicing

Compliance

Calibration tracking and compliance, audit-ready on mobile

Store calibration certificates and due dates against every tool and instrument. Overdue alerts flag non-compliant items before they're used on aircraft. Pre-use inspection forms completed on mobile in the hangar or on the ramp with photos - attach to the asset record with a timestamp.

  • Calibration due dates and certificate storage on each tool
  • Overdue alerts prevent use of non-compliant instruments
  • Pre-use inspections completed on mobile with photo evidence
  • Failed items automatically trigger work orders
  • Full compliance history exportable for CASA or customer audits

Accountability

Scan, assign and reconcile from the hangar

QR code every tool and instrument. Check tools out to a job, bay or aircraft and check them back in when the task is complete. Run tool reconciliation scans after every maintenance event to verify every item is accounted for - directly supporting your FOD prevention programme.

  • Check-in and check-out on mobile for every tool
  • Tool reconciliation scans after maintenance tasks
  • Missing tools flagged immediately - before aircraft release
  • Assign tools to bays, aircraft or technicians
  • Bulk scanning for hangar audits and stocktakes

Maintenance

Service GSE when the hours say so. Not the calendar

Trigger work orders from runtime hours, engine hours or cycle counts. Not arbitrary calendar reminders. Telematics data feeds in automatically where integrated. Every service record lives alongside the asset's tracking, calibration and compliance history.

  • Meter-based triggers: runtime hours, cycles, ODO
  • Telematics data feeds in from Teletrac Navman, Geotab and others
  • Work orders assigned to GSE technicians on mobile
  • Complete parts history and cost tracking per asset
  • Overdue alerts keep ramp equipment serviceable

“MapTrack gave us control over our calibrated tool fleet that we'd never had before. Calibration due dates on every instrument, tool reconciliation after every job and no more paper logs. It's reduced our FOD risk and we're always audit-ready now.”

MRO Manager

Australian aviation operator

350+

assets tracked across hangars

100%

calibration compliance maintained

FOD risk reduced

tool reconciliation after every job

Integrations

GSE data straight from the telematics

MapTrack integrates with telematics platforms used across aviation ground operations, so runtime hours, odometer and GPS location drive maintenance and utilisation automatically, without manual data entry from your GSE fleet.

Teletrac Navman
Geotab
  • Runtime hour tracking for timely preventive maintenance on GSE
  • Live GPS location for ground support equipment across ramp areas
  • Fault and diagnostic data where supported by your integration
  • Utilisation data for GSE fleet right-sizing and cost allocation

See all integrations

What we track

Built for hangars and ramps, mobile and offline

MapTrack is built for the full mix of assets that move across your hangars, ramp areas, MRO workshops and outstations - from calibrated hand tools to heavy ground support equipment.

Store calibration certificates and due dates against every tool and instrument. Overdue alerts flag non-compliant items before they're used on aircraft. Pre-use inspection forms completed on mobile in the hangar or on the ramp with photos - attach to the asset record with a timestamp.

Mobile appCalibration & complianceWork orders

iOS & Android

No specialist hardware required

Sydney

Primary application hosting

QR scan

Any standard phone camera

Unlimited users

No per-seat charges

Maintain every asset from apron to hangar

Track calibration schedules, enforce tool control and manage GSE maintenance from one platform built for aviation operations.

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  • Used across Australia & New Zealand
  • Per-asset pricing
  • Unlimited users

Get started

How aviation teams roll out MapTrack

Most aviation and MRO teams are tracking tools and GSE within one to two weeks. Start with your most critical assets and expand across hangars and ramp locations.

Step 1

Import your GSE and tooling inventory

Upload your existing asset register or start fresh. Add aircraft ground support equipment, maintenance tooling, and safety-critical gear.

Step 2

Attach QR labels and assign to crews

Print durable QR labels, attach to equipment, and assign to ramp teams, MRO technicians, or hangar zones.

Step 3

Track, inspect, and stay compliant

Log check-outs, schedule calibration and inspections, and generate compliance reports for auditors.

Key features for aviation teams

Everything an aviation or MRO team needs in one platform.

Asset tracking & QR scanningQR & barcode labelsGPS trackingPre-starts & inspectionsCompliance & certificatesMaintenance & work ordersCalibration trackingScheduling & reservationsAudits & stocktakesService historyCost trackingEnterprise (SSO/RBAC)

Stop the loss

Tool loss and calibration gaps are the two biggest controllable risks in aviation asset management

MapTrack gives your team the tool control, calibration visibility and maintenance triggers to close both without adding headcount or replacing your existing workflows.

Book a demoCalculate your ROI

Frequently asked questions

Common questions from aviation and MRO teams.

Aviation asset tracking software is a platform that helps airlines, MRO facilities, ground handling companies and aviation maintenance teams track, manage and maintain their tools, ground support equipment (GSE) and calibrated instruments across hangars, ramps and workshops. It replaces spreadsheets, paper calibration logs and disconnected systems with a single source of truth for where assets are, who has them, what their calibration status is and when they're due for service. MapTrack combines asset tracking (QR codes, barcodes and GPS), calibration management, pre-start inspections, maintenance scheduling and work orders, and reporting, all on mobile in the hangar or on the ramp.

Yes. MapTrack stores calibration certificates, due dates and calibration history against each tool or instrument. Overdue and upcoming calibration alerts ensure nothing slips through. You can filter your entire fleet by calibration status - current, due soon or overdue, and generate reports for regulatory audits. When a tool reaches its calibration due date, it can be flagged as out-of-service until re-calibrated, preventing use of non-compliant instruments on aircraft.

Foreign Object Debris (FOD) is a critical safety risk in aviation maintenance. MapTrack supports tool accountability by tracking every tool checked out to a job, bay or aircraft. After maintenance, teams can run a tool reconciliation scan to verify every tool is accounted for before the aircraft is signed off. Missing tools are immediately flagged so the team can locate them before the aircraft returns to service. This systematic approach to tool control directly supports FOD prevention programmes.

Yes. MapTrack supports mixed asset types in a single platform. Track GSE - ground power units, tugs, belt loaders, pushback tractors, passenger stairs and more - alongside hand tools, calibrated instruments and test equipment. GSE can be tracked with QR labels, GPS devices or OEM telematics data where available. All asset types live in the same system alongside their maintenance history, inspection records and assignments.

Yes. Meter-based maintenance triggers (runtime hours, engine hours, cycle counts) drive work orders in MapTrack. Where you have telematics integrations (Teletrac Navman, Geotab and others), meter data feeds in automatically so you're servicing GSE based on real usage. Not just arbitrary calendar dates. Manual meter readings are also supported where telematics is not present. This ensures high-utilisation equipment gets serviced on time while low-utilisation units aren't over-serviced.

MapTrack helps MRO teams meet compliance obligations by keeping calibration certificates, inspection records and maintenance evidence attached to each asset. This includes calibration tracking for precision tools and test equipment, pre-use inspection records for GSE and ground equipment, maintenance and service history for regulatory audits, and tool control records for FOD prevention. All evidence is searchable and exportable for CASA, EASA or customer audits. Failed inspection items can automatically trigger work orders so defects are tracked from identification through to rectification.

MapTrack gives you a single register across all hangars, ramps, workshops and outstations. Each location can have its own asset view with RBAC (role-based access control) so teams see what's relevant to them. You can transfer tools between locations with a full audit trail, run stocktakes by hangar or location, and see which location holds which calibrated instruments at any time. This is critical for MRO operators running across multiple bases or for airlines managing GSE pools across terminals.

MapTrack's primary database and application hosting are in Sydney. Some supporting services may process data outside Australia, so aviation operators should review the current subprocessor list and hosting documentation against their requirements. SSO and RBAC are available for larger organisations with enterprise security requirements.

MapTrack uses per-asset pricing with unlimited users included. Not per-seat licensing. You can give access to every technician, engineer, ramp crew member, GSE operator and admin without your costs growing as the team does. This is a significant advantage in aviation where teams span maintenance, ground handling, engineering and management. Pricing scales with the number of assets you track, not the size of your team.

Most aviation teams are running on MapTrack within one to two weeks. The typical approach is to start with one asset class or one hangar: import or scan in assets, set up your first workflows (usually calibration tracking or tool control), and roll out to maintenance crews. MapTrack's onboarding team supports you through setup and training at no additional cost. For larger rollouts across multiple bases or MRO facilities, a phased approach works well: get adoption solid on one workflow, then expand to more asset types and locations.

Get MapTrack pricing for Aviation teams

Tell us about your operations. Our team will share per-asset pricing tailored to your aviation asset mix and a rollout plan - within one business day.

Per-asset pricing. Unlimited users. Primary database hosted in Sydney.

Resources for aviation teams

Guides, calculators and pages relevant to aviation asset management.

Calibration tracking

How aviation teams track calibration due dates, certificates and compliance across their tool fleet.

Explore calibration tracking

ROI calculator

Calculate how much tool loss, calibration gaps and GSE downtime are costing your aviation operation each year.

Explore ROI calculator

Equipment utilisation

Understand GSE and equipment utilisation across hangars and ramp locations to right-size your fleet.

Explore equipment utilisation

Pre-start inspections

Build and run mobile pre-start and pre-use forms, attached to each asset, with work orders for failed items.

Explore pre-start inspections

Compare MapTrack

See how MapTrack compares to other asset management and CMMS platforms.

Explore compare MapTrack

Industrial maintenance

See how MapTrack serves industrial maintenance teams with compliance and maintenance workflows.

Explore industrial maintenance

Free safety templates

Download free inspection checklists, calibration logs and compliance templates for aviation teams.

Explore free safety templates

Explore

Other industries we serve

Aviation teams start tracking today

Join aviation and MRO teams across Australia using MapTrack to track tools, manage calibration and keep GSE maintained, all in one platform.

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Calibration tracking · Maintenance · Asset tracking · Industrial maintenance · Compare

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