Why Use a Vehicle Inspection Form?
Regular vehicle inspections are critical to maintaining fleet safety, preventing breakdowns, and reducing operational risk.
With MapTrack, every inspection is logged, analyzed, and connected to your maintenance schedule automatically.
Identify safety risks before they cause downtime.
Automatically link inspection results to asset maintenance.
Keep digital records for audit and compliance.
Enable field teams to submit inspection reports via mobile.
What’s Included in a Vehicle Inspection Checklist
A complete checklist ensures every vehicle in your fleet meets safety and operational standards.
Vehicle ID / Registration number
Model and mileage
Assigned driver / location
Headlights, taillights, and indicators
Mirrors, wipers, windshield
Tires (pressure, tread, damage)
Vehicle body and paint
Seatbelts and dashboard warning lights
Horn, controls, and instruments
Fire extinguisher and first-aid kit availability
Oil, coolant, brake, and transmission levels
Battery condition
Steering and brakes performance
Insurance, registration, and inspection validity
Safety certifications (KIR or equivalent)
Observations
Photos / evidence upload
Immediate actions required
How to Fill Out a Vehicle Inspection Form in MapTrack
Identify issues early and keep your fleet in top condition. Here’s how to complete a digital vehicle inspection using MapTrack’s smart asset tracking system.
Scan the Asset QR Code
Start the inspection by scanning the QR code attached to the vehicle. This instantly opens the correct asset profile in MapTrack, complete with historical data, maintenance records, and assigned driver information.
Enter Basic Information
Confirm or update essential details such as the inspection date, location, and inspector’s name. MapTrack automatically timestamps each inspection for accurate tracking.
Verify Vehicle Details
Review key identifiers like plate number, VIN, and vehicle type. These details are auto-filled from your MapTrack asset database to minimize manual entry and prevent errors.
Inspect Each Vehicle Component
Go through the checklist covering exterior, interior, mechanical, and safety systems. Choose the relevant status for each item (Pass, Needs Attention, or Critical).
Attach Photos or Videos
Add visual evidence directly from your phone or tablet to highlight issues such as damaged parts, leaks, or worn tires. All media files are securely stored in the inspection record.
Add Notes and Recommendations
Include comments, repair notes, or next-step recommendations. MapTrack automatically flags issues that require maintenance and links them to your service schedule.
Sign and Submit the Inspection
Complete the process with a digital signature. Once submitted, the inspection is logged in your MapTrack dashboard and shared with your maintenance or compliance team in real time.
Streamline Vehicle Inspections with MapTrack
Say goodbye to manual forms. MapTrack automates how you collect, review, and act on inspection data.
Schedule recurring inspections automatically.
Assign inspections to drivers or vendors.
Track issue resolution and maintenance progress.
Generate real-time reports with pass/fail summaries.
Access inspection history for every vehicle in one place.
Smart Insights for Safer Fleets
MapTrack uses data analytics to detect patterns across all your inspections — from tire wear trends to repeated mechanical issues — helping you prevent costly breakdowns before they happen.
Most common causes of failed inspections
Assets frequently needing attention
Predictive maintenance recommendations
Fleet-wide compliance reports
Vehicle Inspection Checklist – Frequently Asked Questions
Answers to the most common questions about using digital vehicle inspections in MapTrack.
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