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When Equipment Checkout Isn't Enough. Asset-First Tracking.
MapTrack is the best Cheqroom alternative for teams who need GPS tracking, maintenance, compliance and pre-start inspections alongside asset booking and custody.
Teams switch from Cheqroom when they need more than checkout and reservations. MapTrack combines GPS location, OEM telematics, work orders, pre-start inspections and compliance in one platform, with per-asset pricing and unlimited users.
MapTrack is the best Cheqroom alternative for heavy-industry teams who outgrew equipment checkout. GPS, OEM telematics, pre-starts and per-asset pricing with unlimited users replace kit-booking with full asset tracking.
Trusted by construction, mining and field service teams
32+ verified reviews on G2 & Capterra
TL;DR - Cheqroom vs MapTrack
- •Cheqroom is an equipment checkout and booking platform with QR/barcode scanning, calendar-based reservations, kit management and custody tracking. Per-user pricing at ~$40/user/month. Best for media production, AV equipment, photography studios and event companies.
- •MapTrack is built for mobile assets across sites (construction, civil, mining, facilities) with GPS tracking, 150+ OEM telematics, maintenance, compliance, pre-start inspections and per-asset pricing with unlimited users.
- •Choose MapTrack if you need GPS location, maintenance and work orders, compliance workflows or OEM telematics alongside asset booking. Choose Cheqroom if equipment checkout, kit management and calendar booking are your primary needs in media, AV or events.
What is Cheqroom?
Cheqroom is a cloud-based equipment tracking platform focused on checkout/check-in workflows, booking and reservations, and custody management. It uses QR code and barcode scanning for quick check-out and check-in, with calendar-based availability views and kit management for bundling items together.
Cheqroom targets media production, AV equipment, photography studios, event companies and educational institutions. Per-user pricing is approximately $40/user/month. Cheqroom does not include GPS tracking, CMMS/work orders, maintenance scheduling, pre-start inspections or compliance workflows.
Why teams look for a Cheqroom alternative
Cheqroom is strong for equipment checkout and booking workflows. Teams typically look for alternatives when their needs go beyond custody tracking:
GPS tracking and real-time location
Cheqroom tracks custody (who has an item) but not where it is on a map. MapTrack integrates GPS trackers for real-time asset location, trip history and geofence-based alerts across job sites.
Maintenance and work orders
Cheqroom does not include CMMS or work order functionality. MapTrack includes built-in work orders, preventive maintenance scheduling and OEM telematics-driven triggers from live engine data.
Compliance and pre-start inspections
Cheqroom does not offer pre-start inspections or compliance workflows. MapTrack attaches pre-starts, inspections and compliance evidence to each asset record with auto-triggered work orders on failures.
Per-asset vs per-user pricing
Cheqroom's per-user pricing at ~$40/user/month adds up for large field teams. MapTrack is per-asset with unlimited users. One price regardless of headcount.
OEM telematics breadth
MapTrack integrates with 150+ OEM telematics and GPS vendors to automate maintenance triggers from live engine data. Cheqroom does not integrate with OEM telematics providers.
Beyond checkout into full lifecycle
Cheqroom excels at checkout/check-in workflows. When teams need the full asset lifecycle, from location to maintenance to compliance to cost tracking, MapTrack covers what checkout-only tools don't.
MapTrack vs Cheqroom: detailed comparison
Side-by-side across 12 criteria. Verify current features and pricing with each vendor.
| Criteria |  MapTrack |  Cheqroom |
|---|---|---|
| Best for | Mobile assets across sites, construction, civil, mining, facilities | Equipment checkout, AV/media gear, photography studios, events, education |
| Pricing model | Per asset; unlimited users included | Per user; ~$40/user/month |
| GPS & real-time location | 150+ OEM vendors; GPS trackers incl. long-life battery; geofences | No GPS tracking or real-time location |
| OEM telematics | 150+ OEM vendors; engine hours, ODO, fault codes; automated triggers | No OEM telematics integration |
| Work orders / CMMS | Work orders; preventive maintenance; OEM telemetry-driven triggers | No CMMS or work order functionality |
| Pre-starts / inspections | Pre-starts, inspections, evidence on asset; AI form builder | No pre-start inspections or compliance forms |
| Compliance & audit trails | Compliance evidence attached to assets; certificates; audit trails | Not publicly confirmed; verify in a pilot |
| Booking / reservations | Built-in reservations and planning view (all plans) | Calendar-based booking, availability views, kit management |
| QR / barcode scanning | QR and barcode scanning; offline capable | QR and barcode scanning for check-in/check-out |
| Mobile & offline | Full mobile capability; offline standard on all plans | Mobile app with scanning and checkout |
| SSO / RBAC | SSO, Active Directory, RBAC, API, all plans | ?Not publicly confirmed; verify with vendor |
| Trial / free tier | 30-day free trial | Free trial available |
Asset tracking beyond checkout and booking
GPS tracking, 150+ OEM telematics, maintenance, compliance, pre-start inspections and reservations, all with per-asset pricing and unlimited users.
- No credit card required
- Unlimited users
- Cancel anytime
How MapTrack compares to Cheqroom
Which has GPS tracking?
MapTrack offers GPS trackers for real-time location. Cheqroom does not include GPS.
MapTrack integrates GPS trackers, including ultra long-life battery units, for real-time asset location on a map, trip history and geofence-based entry/exit alerts. BLE beacons add proximity detection in sheds and laydown areas. Cheqroom does not include GPS tracking or real-time location services. It tracks custody through check-in/check-out workflows, showing who has an item but not where it is physically located. For teams needing to locate equipment across job sites, MapTrack's integrated GPS and BLE ecosystem is a significant advantage.
Which has maintenance and CMMS?
MapTrack includes work orders and preventive maintenance. Cheqroom does not have CMMS.
MapTrack includes built-in work orders, preventive maintenance scheduling and automated triggers driven by OEM telematics data (engine hours, odometer, fault codes). Inspections that fail auto-escalate to work orders. Cheqroom does not include a CMMS, work order system or maintenance scheduling. It is designed for equipment checkout, booking and custody tracking. If your assets need regular servicing, inspections or condition-based maintenance, MapTrack handles this natively.
Which has better compliance?
MapTrack attaches pre-starts and compliance to each asset. Cheqroom does not offer compliance workflows.
MapTrack keeps compliance evidence attached to each asset: pre-starts, inspections, certificates and audit trails. Failed inspection items auto-trigger work orders. The AI form builder lets you create inspection forms by uploading a PDF or describing what you need. Cheqroom does not include pre-start inspections, compliance forms or regulatory audit trails. For teams operating under WHS, OSHA or industry-specific compliance requirements, MapTrack's asset-linked compliance workflows are a core differentiator.
Which has better reservations?
Both offer reservations. Cheqroom is checkout-focused; MapTrack is job-site focused.
Both platforms offer booking and reservation capabilities, but they serve different use cases. Cheqroom has a calendar-based booking system with availability views and kit management designed for equipment checkout workflows in media, AV and events. MapTrack includes built-in reservations and a planning view on all plans, designed for reserving heavy equipment and fleet assets by job across construction, mining and field operations sites. Both handle scheduling well; the fit depends on your industry and asset type.
Which is more affordable for large teams?
MapTrack is per-asset with unlimited users. Cheqroom per-user pricing scales with headcount.
MapTrack uses asset-based pricing with unlimited users. You pay for the assets you track, and operators, supervisors, subcontractors and managers all get access at no additional per-seat cost. Cheqroom uses per-user pricing at approximately $40/user/month. For teams with 20+ field workers, MapTrack's model can be significantly more cost-effective. Compare total cost at your team size and asset count.
Which connects OEM telematics?
MapTrack integrates with 150+ OEM vendors. Cheqroom does not offer telematics.
MapTrack integrates with 150+ OEM telematics and GPS vendors, including Caterpillar, John Deere, Komatsu, Geotab, Samsara and Verizon Connect, to ingest engine hours, odometer, fuel consumption, fault codes and DTC alerts. This data powers automated maintenance triggers and geofence-based utilisation reporting. Cheqroom does not integrate with OEM telematics providers, as it is designed for equipment checkout and booking rather than heavy equipment lifecycle management.
Which covers the full asset lifecycle?
MapTrack covers location, maintenance, compliance and cost. Cheqroom covers checkout and custody.
MapTrack manages the full asset lifecycle: location tracking (GPS and BLE), maintenance (work orders, preventive scheduling, OEM triggers), compliance (pre-starts, inspections, certificates), cost tracking and reporting. Cheqroom covers the checkout/check-in lifecycle: booking, reservations, custody tracking and availability management. If your assets primarily need to be booked out and returned, Cheqroom is purpose-built for that. If you need to track where assets are, keep them maintained, ensure compliance and manage costs, MapTrack covers the broader scope.
Where Cheqroom wins
Cheqroom is a strong platform with genuine advantages in several areas. A balanced comparison should acknowledge where the competitor excels:
Purpose-built checkout and booking
Cheqroom is designed specifically for equipment checkout/check-in workflows with calendar-based booking, availability views and kit management. Well-suited for tracking who has what and when it is due back.
Kit management
Group multiple items into kits (e.g. a camera kit with body, lens, tripod and battery) and check them out as a single unit. Useful for media production, AV and event teams managing equipment bundles.
Calendar-based availability
Visual calendar views show equipment availability, upcoming bookings and reservation conflicts. Helps teams in media, education and events plan equipment allocation across projects.
QR/barcode scanning for custody
Quick check-in and check-out via QR code or barcode scanning. Straightforward custody tracking with clear audit trails of who had what and when.
Strong fit for AV, media and events
Cheqroom is tailored for media production, photography studios, AV equipment, event companies and educational institutions where the primary need is booking and tracking equipment custody.
Clean, focused interface
A streamlined interface built around checkout workflows without the complexity of maintenance, compliance or telematics modules. Straightforward for teams whose primary need is equipment booking.
Should you choose MapTrack or Cheqroom?
Choose MapTrack if you…
- Need GPS tracking to locate assets across job sites
- Require maintenance, work orders and preventive scheduling
- Want pre-start inspections and compliance workflows on each asset
- Connect 150+ OEM telematics vendors to drive maintenance triggers
- Want per-asset pricing with unlimited users for large field teams
- Operate in construction, civil, mining, facilities or field services
- Need one system for tracking, maintenance, compliance and planning
Consider Cheqroom if you…
- •Primary need is equipment checkout, booking and custody tracking
- •Manage AV equipment, media gear, photography or event kit
- •Want calendar-based booking with availability views and kit management
- •Operate in media production, education or events
- •Need a focused checkout tool without maintenance or compliance modules
- •Don't need GPS tracking, telematics or pre-start inspections
Pricing: MapTrack vs Cheqroom
MapTrack
Priced per asset with unlimited users, files, scans, documents, forms, alerts and automations included. No per-seat fees. No lock-in contracts. 30-day free trial with guided onboarding. Monthly or annual billing.
Get pricing for your asset count →Cheqroom
- Per-user pricing: ~$40/user/month
Pricing is per-user. Check Cheqroom pricing for current rates and plan details.
Compare total cost for your team size and asset count. MapTrack's unlimited users can significantly change the equation for field teams with 20+ workers.
How to switch from Cheqroom to MapTrack
MapTrack supports CSV and spreadsheet imports with AI-assisted field mapping. Most teams are operational within a week.
Export your data
Export your asset register and booking history from Cheqroom as CSV.
Import & map fields
Upload into MapTrack. AI-assisted import auto-matches columns. Our team maps your sites, categories and custom fields.
Go live
Roll out to your crew with guided training. Apply QR labels where needed. Operational within a week.
What to verify in a demo
Before committing, run a short pilot with your own asset mix and workflows:
- ✓MapTrack: Confirm GPS tracking coverage for your sites; verify your OEM telematics vendor is in the 150+ supported integrations; test pre-start inspections and compliance workflows; check offline on your field sites.
- ✓Cheqroom: Confirm whether Cheqroom covers your specific checkout workflows; verify kit management meets your bundling needs; check calendar booking against your team size; calculate total user cost at your headcount.
Other Cheqroom alternatives to consider
Depending on your use case, these platforms may also fit:
Asset Panda
Configurable cloud-based asset tracking with Gantt reservations and ITSM integrations. Per-tier pricing from ~$3K/yr. No live GPS or offline.
Hilti ON!Track
Tool tracking for construction with Bluetooth tags and a managed service model. Strong for Hilti tool fleets. Limited to Hilti hardware ecosystem.
SafetyCulture
Inspections and audit powerhouse with 10,000+ templates and a free tier. Best for safety and compliance-first teams. Per-seat pricing from ~$24/mo.
Spreadsheets
No software cost but no single source of truth, no mobile workflows and no compliance or maintenance tied to assets. Where most teams start.
See our full 10 best asset tracking software 2026 guide for a detailed comparison across all platforms.
Frequently asked questions: Cheqroom vs MapTrack
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About the author
GM of Operations
Lachlan leads operations at MapTrack, bringing 10+ years of enterprise technology experience across mining, construction and heavy industry. Before MapTrack, he held senior roles at Workato (integration and automation) and AppDynamics/Cisco (application performance), working directly with ASX-listed organisations to modernise their technology stacks. His deep understanding of field operations and blue-collar workflows shapes how MapTrack solves real problems for asset-intensive teams.
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Reviewed by Jarrod Milford
Commercial Director
When equipment checkout isn't enough
Book a tailored demo and get pricing for your asset count. No lock-in; unlimited users included.
4.8 on G2 · 4.9 on Capterra
- No credit card required
- Unlimited users
- Cancel anytime
MapTrack vs Cheqroom · Best asset tracking software · Best equipment management software