Fleet & vehicle templates
Free PDF-ready inspection forms and maintenance templates for fleet vehicles. Pre-start checklists for light vehicles, trucks, trailers and utes. Service records, fuel logs and tyre inspections. Download and use straight away, or digitise in MapTrack.
69 templates
- Pre-Start
Vehicle pre-start checklist
PDF-ready vehicle pre-start inspection form. Covers exterior, interior, fluids, safety equipment and documentation. Free to download.
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Equipment hire & rental handover form
PDF-ready hire and rental handover form. Records hire details, pre-hire and return condition, meter readings, fuel level and signatures. Free to download.
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Light vehicle pre-start checklist
PDF-ready light vehicle daily pre-start inspection form. Covers tyres, lights, fluids, safety gear, registration and roadworthiness. Free to download.
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Ute / service vehicle daily check
PDF-ready ute and service vehicle daily pre-start inspection. Covers body, tyres, lights, fluids, canopy/toolbox and load restraint. Free to download.
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Truck / heavy vehicle pre-start checklist
PDF-ready truck and heavy vehicle daily pre-start inspection. Covers cab, engine, drivetrain, brakes, lights, tyres and load restraint. Free to download.
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Trailer inspection checklist
PDF-ready trailer daily inspection form. Covers coupling, chains, brakes, tyres, lights, mudguards, deck and load restraint. Free to download.
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Vehicle annual service record
PDF-ready vehicle annual service record. Covers engine oil, filters, coolant, brakes, steering, suspension, electrical and road test. Free to download.
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Service interval checklist (10k / 20k km)
PDF-ready vehicle service interval checklist for 10,000 km and 20,000 km scheduled services. Covers engine oil, filters, fluids, brakes and tyres.
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Tyre & rim inspection form
PDF-ready tyre and rim inspection form. Covers tread depth, wear pattern, sidewall condition, inflation pressure, rim damage and valve condition.
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Battery test & replacement record
PDF-ready battery test and replacement register. Covers CCA test, voltage readings, load test result, replacement details and warranty. Free to download.
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Fuel / usage log sheet
PDF-ready fuel and usage log sheet. Columns for date, vehicle, operator, odometer, litres fuelled, cost, fuel type and monthly totals. Free to download.
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Water cart pre-start checklist
PDF-ready water cart daily pre-start form. Covers water system, spray bars, pump, cab, tyres, engine and safety. Free to download.
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Vehicle maintenance log
PDF-ready vehicle maintenance log. Track every service event, repair, parts replacement and cost per vehicle in one register. Free to download.
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Light vehicle / van 10,000 km service procedure
PDF-ready light vehicle and van 10,000 km (minor) service procedure. Covers engine oil, filter, tyre rotation, fluid top-ups, brakes and battery.
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Light vehicle / van 100,000 km service procedure
PDF-ready light vehicle and van 100,000 km (major) service procedure. Covers timing belt, spark plugs, transmission, differential and coolant flush.
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Water cart 250-hour service procedure
PDF-ready water cart 250-hour (minor) service procedure. Covers engine oil, filters, spray bars, water pump, tank inspection, hydraulics and grease points.
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Water cart 500-hour service procedure
PDF-ready water cart 500-hour (intermediate) service procedure. All 250-hour tasks plus hydraulic filter, transmission oil, water pump seals and brakes.
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Trailer annual service procedure
PDF-ready trailer annual service procedure for flat top, drop deck and general purpose trailers. Covers coupling, brakes, bearings, tyres and suspension.
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Truck / heavy vehicle 15,000 km service procedure
PDF-ready truck and heavy vehicle 15,000 km (minor) service procedure. Covers engine oil, filters, grease driveline, brakes, tyres and battery.
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Truck / heavy vehicle 100,000 km service procedure
PDF-ready truck and heavy vehicle 100,000 km (major) service procedure. All 15,000 km tasks plus coolant flush, transmission, diff oil and brake reline.
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Dump truck / ADT 250-hour service procedure
PDF-ready dump truck and ADT 250-hour (minor) service procedure. Covers engine oil, filters, transmission, differentials, dump body hydraulics and tyres.
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Dump truck / ADT 500-hour service procedure
PDF-ready dump truck and ADT 500-hour (intermediate) service procedure. All 250-hour tasks plus hydraulic filter, transmission oil, brakes and steering.
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Fleet maintenance checklist
PDF-ready fleet maintenance checklist. Covers daily, weekly and monthly inspection tasks for vehicles and equipment. Free to download.
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Truck pre-start checklist
PDF-ready truck pre-start checklist. Covers cab, engine, brakes, tyres, load restraint, safety and compliance. Free to download.
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Bus 10,000 km service procedure
PDF-ready bus 10,000 km (PM-A minor) service procedure. Covers engine oil, filters, brakes, tyres, grease, lights, passenger doors and emergency exits.
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Bus 50,000 km service procedure
PDF-ready bus 50,000 km (PM-C major) service procedure. All 10,000 km tasks plus coolant flush, transmission service, diff oil and brake reline.
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DVIR - driver vehicle inspection report
Free DVIR driver vehicle inspection report (PDF-ready). Pre-trip and post-trip inspection covering brakes, tyres, lights, mirrors and fluids.
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Driver daily log sheet
Free driver daily log sheet (PDF-ready). Record trips, kilometres, fuel, hours and destinations for fleet compliance and FBT reporting. Download free.
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Vehicle mileage log
Free vehicle mileage and odometer log template (PDF-ready). Record date, driver, start and end readings, purpose and distance for fleet compliance.
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Tipper truck pre-start checklist
Free tipper truck daily pre-start checklist (PDF-ready). Covers tray, hydraulics, tailgate, PTO, lights, brakes, tyres and safety equipment. Download free.
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Vehicle checkout inspection form
Free vehicle checkout and handover inspection form (PDF-ready). Record condition, damage, mileage, fuel level and driver acknowledgement. Download free.
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Sweeper pre-start checklist
Free sweeper pre-start checklist (PDF-ready). Covers water system brooms suction fan hydraulics engine and safety devices. Download now.
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Trailer annual roadworthy checklist
Free trailer annual roadworthy checklist (PDF-ready). Covers chassis, coupling, brakes, lights, tyres, suspension, safety chains and load restraint.
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FMCSA Commercial Vehicle Inspection Report
Free FMCSA driver vehicle inspection report (PDF-ready). Covers 49 CFR 396.11 post-trip and 396.13 pre-trip review for commercial vehicles. Download now.
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DOT Pre-Trip Inspection Checklist
Free DOT pre-trip inspection checklist (PDF-ready). Covers FMCSA 49 CFR 396.13 DVIR requirements for commercial motor vehicle pre-trip inspections.
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DOT Annual Vehicle Inspection Checklist
Free DOT annual vehicle inspection checklist (PDF-ready). Covers FMCSA 49 CFR 396.17 annual periodic inspection for commercial motor vehicles.
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DOT Hazmat Inspection Checklist
Free DOT hazmat inspection checklist (PDF-ready). Covers FMCSA 49 CFR 397 placards, shipping papers, containment, PPE and segregation rules.
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DOT Trailer Inspection Checklist
Free DOT trailer inspection checklist (PDF-ready). Covers FMCSA 49 CFR 396 coupling, brakes, lights, tyres, suspension, frame and cargo securement.
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CDL Inspection Checklist
Free CDL vehicle inspection checklist (PDF-ready). Covers FMCSA 49 CFR 383 pre-trip inspection skills test for commercial motor vehicles. Download free.
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Trailer Pre-Trip Checklist
Free trailer pre-trip checklist (PDF-ready). Covers coupling, lights, brakes, tyres, chassis, load restraint and registration for fleet compliance.
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Daily Vehicle Inspection Form
Free daily vehicle inspection form (PDF-ready). Covers DVIR items including exterior, interior, engine, brakes, lights, tyres and safety equipment.
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Driver Licence Verification Form
Free driver licence verification form (PDF-ready). Record licence number, class, expiry, restrictions and verification outcome for fleet compliance. Download free.
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Vehicle Accident Report Form
Free vehicle accident report form (PDF-ready). Record incident details, vehicle damage, witnesses, injuries and scene diagram. Download free.
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Canadian CVIP Inspection Checklist
Free Canadian CVIP inspection checklist (PDF-ready). Covers NSC 11 steering, brakes, suspension, wheels, tires, lights, exhaust, frame and coupling. Download free.
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Vehicle Defect Report Form
Free vehicle defect report form (PDF-ready). Record vehicle faults, risk level, immediate actions and corrective repairs for fleet safety compliance. Download free.
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Canadian Pre-Trip Inspection Checklist
Free Canadian pre-trip inspection checklist (PDF-ready). Covers NSC Standard 13 requirements for commercial vehicles including brakes, tires, lights and coupling. Download free.
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HGV Walk-Around Check
Free HGV walk-around check template (PDF-ready). Covers DVSA daily defect check requirements for heavy goods vehicles including tyres, lights, brakes and load security.
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Vehicle Condition Report Template
Free vehicle condition report template (PDF-ready). Record vehicle condition at handover, lease return or fleet audit with interior, exterior and mechanical sections.
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DOT bus inspection checklist
Free DOT bus inspection checklist (PDF-ready). Covers FMCSA 49 CFR 396 brakes, steering, tyres, emergency equipment and driver area.
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DOT hours of service compliance checklist
Free DOT hours of service compliance checklist (PDF-ready). Covers FMCSA 49 CFR 395 driving time, rest periods and ELD requirements.
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NHVR heavy vehicle inspection checklist
Free NHVR heavy vehicle inspection checklist (PDF-ready). Covers HVNL Section 226 brakes, steering, tyres, lights and load restraint.
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Motorcycle inspection checklist
Free motorcycle inspection checklist (PDF-ready). Covers tyres, brakes, lights, controls, chain, fluids and frame condition.
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Forklift daily fleet inspection
Free forklift daily fleet inspection checklist (PDF-ready). Covers mast, forks, hydraulics, tyres, horn, lights and operator controls.
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Fleet utilisation report template
Free fleet utilisation report template (PDF-ready). Covers available hours, operating hours, idle time, utilisation rate and downtime reasons.
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Rental vehicle inspection checklist
Free rental vehicle inspection checklist (PDF-ready). Covers exterior, interior, mechanical, tyres, documentation and pre/post hire condition.
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Driver safety checklist
Free driver safety checklist (PDF-ready). Covers licence verification, fatigue management, journey planning, vehicle condition and emergency kit.
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Vehicle handover inspection form
Free vehicle handover inspection form (PDF-ready). Covers exterior condition, interior, accessories, fluids, documentation and sign-off.
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Chain of responsibility checklist
Free chain of responsibility checklist (PDF-ready). Covers HVNL Section 26C duties for consignors, loaders, packers and operators.
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Dangerous goods vehicle inspection
Free dangerous goods vehicle inspection checklist (PDF-ready). Covers ADG Code Chapter 13 placards, containment, PPE and documentation.
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Fleet driver log
Record driver hours, routes and vehicle assignments for chain of responsibility compliance. Free PDF download.
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Fleet trip report
Document trip details including departure, destination, kilometres and fuel for fleet reporting. Free PDF download.
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Fleet fuel log
Track fuel purchases, litres, cost and consumption across your fleet vehicles. Free PDF download.
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Fleet tyre inspection checklist
Inspect tread depth, pressure, sidewall condition and alignment across fleet vehicles. Free PDF download.
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Fleet accident report
Document vehicle accidents including damage, third parties, witness details and insurance information. Free PDF download.
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Fleet vehicle handover form
Record vehicle condition, accessories and documentation when transferring a vehicle between drivers. Free PDF download.
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GPS tracker installation checklist
Step-by-step checklist for installing GPS tracking devices in fleet vehicles. Covers wiring, mounting and testing. Free PDF download.
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Monthly vehicle report
Summarise monthly vehicle performance including kilometres, fuel, maintenance costs and incidents. Free PDF download.
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Roadside inspection checklist
Prepare for roadside inspections with a checklist covering registration, safety equipment, load restraint and vehicle condition. Free PDF download.
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Vehicle damage report
Record vehicle damage including location on vehicle, severity, cause and repair requirements. Free PDF download.
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Frequently asked questions
- What vehicle inspections are legally required in Australia?
- Under WHS regulations, any vehicle used as a workplace must be inspected before use. For commercial fleets, this typically means a daily pre-start check covering tyres, lights, fluids, brakes and safety equipment. Our vehicle pre-start templates align with these requirements.
- Can I track fuel usage with these templates?
- Yes. Our fuel usage log sheet records date, vehicle, operator, odometer reading, litres fuelled and cost. Use it as a paper register or digitise it in MapTrack to automatically calculate consumption rates per vehicle.
- How often should fleet vehicles have a full service inspection?
- Most fleet managers follow manufacturer-recommended intervals, typically every 10,000 km or 20,000 km. Our service interval checklist covers both milestones. For daily checks, use the vehicle pre-start checklist.
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